We are looking for a highly organized and discreet Executive Secretary to provide top-level administrative support to our Board Members. The ideal candidate will be proactive, trustworthy, and capable of managing multiple priorities with professionalism and confidentiality.

Top 10 Responsibilities & Expected Outcomes:

Calendar & Meeting Management

Coordinate complex calendars, schedule high-level meetings, and ensure timely preparation of agendas and documents.

Communication Handling

Draft, edit, and manage correspondence, emails, reports, and presentations on behalf of the board.

Board Support

Organize board meetings, prepare board packs, record minutes, and track action items to ensure follow-through.

Travel & Logistics Management

Arrange local and international travel, accommodation, and itineraries for board members.

Confidential Task Execution

Handle sensitive information with absolute confidentiality and discretion.

Document Management

Maintain organized digital and physical filing systems, including contracts, legal documents, and resolutions.

Stakeholder Liaison

Act as the point of contact between board members, executives, departments, and external partners.

Task Prioritization & Problem Solving

Anticipate needs, resolve administrative issues, and ensure executive workflows remain smooth and uninterrupted.

Event Coordination

Plan and coordinate executive events, board dinners, internal gatherings, and VIP visits.

Executive Projects Support

Assist in the execution and follow-up of strategic projects, presentations, and internal initiatives led by board members.

Requirements 

Education: Bachelor’s degree in Business Administration, English, or related fields.

Experience: 1–2 years in an executive Secretary , preferably within corporate or industrial sectors.

Language Skills: Fluent in Arabic and English (spoken and written – excellent drafting skills required).

Technical Skills: Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint), document preparation, and online scheduling tools.

Location: Applicants must reside in or near Maadi , Katameya ,Cairo, Egypt.

Other Skills: High emotional intelligence, confidentiality, multitasking, organization, time management, and executive presence.